Print Progress reports are common and critical documents in science and engineering, typically when you are part of a research team reporting to a funding agency about your progress on work you are doing for that agency. The basic point of a progress report is to summarize the status, progress, and likely future for a particular project.
An Introduction to Grant Reports: He also reviews several leading categories of report-writing software. How many reports a grantee must submit and how often they must do so also varies from one funder to another.
If your organization has secured a one-year grant, for example, you might be asked to submit an initial report after six months and a final report six months later. Before you begin writing your report, it can be useful to know what information you should include, what steps you can take to make your report more effective, and what software you might use to get the job done.
Transform Your Request From No to Yes a well-crafted grant report can have a positive effect on the way funders view your organization and greatly increases your chances of receiving additional funding. The Key Ingredients of a Grant Report Since no two funders are alike, you may be asked to follow very specific guidelines -- including what detailed information to include -- when preparing your grant report.
In fact, some funders go so far as to provide you with a template or list of questions to fill out, eliminating the need to create a report from scratch. Other times, however, you may be given little or no guidance. While there is no one-size-fits-all approach to creating original grant reports, most should address writing a grant progress report following key elements: Financial Statement One of the most important items found in a grant report is a financial statement, which tells funders how you spent their money.
A financial statement should include all costs associated with the project, including staff and contractor salaries; equipment purchases; and travel expenses. Some funders may even request an audit of your financial records in order to double-check your statement, Fox noted, so be as thorough as possible.
Results and Impact of the Project If writing a grant progress report grant proposal contains some sort of quantifiable goal for example, "to offer computer training to area elementary school students"your report should address whether the program yielded the desired results.
Numbers can be particularly helpful in this type of reporting, allowing a funder to see exactly how many people its money has helped. In such cases, Fox suggests stressing intermediate findings, such as what the children learned about smoking and how their attitudes toward tobacco may have changed.
GRANT PROGRESS REPORT: SUPPORTING STUDENTS AND SCHOOL STAFF—PILOT PROJECT (YEAR 1 OF 2) *Please note that this Sample Grant Progress Report is based upon an elaborate fictional project (e.g. multiple funding sources, several pre-launch activities, numerous activities provided to different audiences in three sites, dual reporting targets, an. 7 Tips for Writing a Stellar Final Grant Report Showcase your organization in the best way. You spent a lot of time writing a grant application and are lucky enough to . Related Links: Reports Sample Report. Site Links: Writing Guidelines Writing Exercises. Once you have written a successful proposal and have secured the resources to do a project, you are expected to update the client on the progress of that project.
Fox pointed out that an arts organization can help address this issue by including information such as how many people attended a concert and whether it received any positive critical reviews.
Describing problems that you encountered and explaining how you think they can be solved shows funders that your organization will not make the same missteps with any future funding it receives.
To illustrate this point, Fox cites a hypothetical example of a nonprofit that starts an after-school youth program. Though the participating students all find the program to be beneficial, the number of students who enroll is less than what the grant proposal initially outlined.
In such a case, the organization might realize that it underestimated the importance of outreach and should spend more time and money to publicize the program in the future.
Therefore, outlining an initial plan for sustaining the program can help convince funders to renew your grant or even give you a larger one if you have particularly ambitious goals in mind.
Though you should adhere to any specific guidelines a funder provides when preparing your report, the following tips may prove useful. Organize the report using subheads and bullet points. The easier it is for a founder to read a grant report and locate important information, the more effective it will be.
To help guide readers through your grant report, you may want to consider highlighting major sections with bold-text headings and organizing key points into easy-to-read bulleted lists. While Fox warns against overusing bold text and bullet points, she believes that, when used judiciously, they can be an aid to readers.
Use charts and graphs to visualize findings and results. If your project produced results or learnings that can be numerically quantified, you might consider visually expressing the information in a chart of a graph. For instance, if your organization provided technology training to 1, local senior citizens, you might want to use a pie chart to show the percentage of people your program helped educate.
Since a typical grant report might contain an abundance of statistics and numbers, displaying key successes or findings in a chart can help call attention to important points, though you should take care not to overwhelm the reader with too many visuals.
Fox believes that including anecdotes and testimonials from the people who benefited from the project can help make your grant report more engaging and effective. Depending on the type of funder that gave you a grant, you might also choose to enclose photos of your constituents in the report.
Just as most funders set a deadline for submitting grant proposals, they also place deadlines on when grantees should submit reports.
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You should make every effort to meet this deadline, but if for some reason your report will be late, be sure to contact the funder. Most funders will have an understanding attitude regarding tardy grant reports as long as you give advance notice. Thanking the donor is not only the polite thing to do, but it increases your chances of securing future funding.
Helpful Software for Creating Grant Reports In most cases, preparing a grant report will require you to use at least one software application, although you may only need a word-processing application for simple reports.
Below are a few applications that can be useful when preparing grant reports.Steps for Writing a Progress Report Write the heading of your progress report.
This usually contains the date, when the report was submitted, the name and the position of the recipient, the writer’s name and position, and the subject of the report.
Progress reports are common and critical documents in science and engineering, typically when you are part of a research team reporting to a funding agency about your progress on work you are doing for that agency. For final reports, report the cumulative metric for the entire grant period.
(Note: The value should represent the cases analyzed within this reporting period only, unless it is a final report.) Template - July – December Reporting Period. 7 Tips for Writing a Stellar Final Grant Report Showcase your organization in the best way.
You spent a lot of time writing a grant application and are lucky enough to receive funding. GRANT PROGRESS REPORT: SUPPORTING STUDENTS AND SCHOOL STAFF—PILOT PROJECT (YEAR 1 OF 2) *Please note that this Sample Grant Progress Report is based upon an elaborate fictional project (e.g.
multiple funding sources, several pre-launch activities, numerous activities provided to different audiences in three sites, dual reporting targets, an. 1!! GRANT PROGRESS REPORT: SUPPORTING STUDENTS AND SCHOOL STAFF—PILOT PROJECT (YEAR 1 OF 2) *Please note that this Sample Grant Progress Report is based upon an elaborate fictional project.